Trusted by startups like yours
to fuel growth
The short answer
NorthOak AP Specialists own invoice processing, three-way matching, vendor management, and payment run preparation — keeping your payables accurate and on time without the domestic overhead. Starts at $2,000/mo. Guaranteed service.
Why outsource your accounts payable specialist?
Free up your core team to focus on growth while our expert professionals handle your accounts payable specialist needs with precision and care.
- Vendors paid accurately and on schedule, every cycle
- Three-way matching catches errors before they become disputes
- AP aging always current so cash flow forecasting is reliable
- Approval workflows enforced without involving your controller
- 60%+ cost savings vs. a domestic AP specialist
What our accounts payable specialist specialists handle
Our trained professionals are equipped to manage a wide range of tasks, allowing you to scale without the overhead.
Invoice Processing and Coding
Receive, review, and code incoming invoices against purchase orders and general ledger accounts — catching discrepancies before they reach payment.
Three-Way Matching
Match invoices to purchase orders and delivery receipts to verify accuracy before approving for payment — reducing overpayments and billing errors.
Vendor Management
Maintain accurate vendor records, manage W-9 collection, handle vendor inquiries, and resolve billing disputes through professional communication.
Payment Run Preparation
Prepare weekly or bi-weekly payment runs — prioritized by due date and cash position — for your controller's review and authorization.
AP Aging and Reporting
Maintain and report on accounts payable aging, flag overdue items, and provide weekly AP status reports to your finance team.
AP Reconciliation
Reconcile AP subledger to the general ledger monthly, resolve variances, and ensure the books reflect accurate outstanding payables.
Tools they're proficient in
Cost of a accounts payable specialist specialist: domestic vs NorthOak
| US Domestic Hire | NorthOak | |
|---|---|---|
| Monthly cost | $5,000 – $7,500 | From $2,000 |
| Benefits & payroll taxes | Included above | Included |
| Recruiting fee | $7,000 – $12,000 one-time | None |
| Time to first day | 4 – 7 weeks | 5 business days |
| Replacement | Restart full cycle | Free, any time |
US figures reflect fully-loaded cost: salary, benefits, payroll taxes, and recruiting. NorthOak rate is all-inclusive.
From intake to first day: 5 business days
Tell us what you need. We'll introduce matched candidates within 2 business days.
Frequently asked questions
Trusted by growing teams like yours
Don't take our word for it. Here's what our clients have to say.
Results Are Real and Showing Clearly
Really appreciate all of NorthOak's hard work. Results are real and showing clearly in the way customers communicate with us. We've gone from unmanaged negative feedback to not receiving any negative support feedback in recent weeks.
Company Size: 1–10
Industry: AI SaaS
Service: Support
Neil C.
Founder, Superwhisper
Thoughtful, Practical, and Clear
Everything NorthOak has put together for us is thoughtful, practical, and clear — it really comes through in all the high quality touch points I've had with the team, and many others have expressed the same.
Company Size: 11–50
Industry: EdTech
Service: Revenue
Donnie Y.
Head of Operations, Prequel
Never Looked So Good
As we grow our sales, we're definitely going to continue scaling up with NorthOak. As previously mentioned, your support is always greatly appreciated and CS at Everpress has never looked so good!
Company Size: 11–50
Industry: Ecommerce
Service: Support
David B.
General Manager, Everpress
Our Go-To for Immediate Business Needs
NorthOak has been instrumental in how we deliver two key products. Both areas have seen tremendous growth and in scaling up our success, NorthOak has been our go-to for addressing immediate business needs that require human intervention.
Company Size: 11–50
Industry: Fintech
Service: Back Office
Alphaeus T.
Strategy & Ops Manager, Venn
Results Are Real and Showing Clearly
Really appreciate all of NorthOak's hard work. Results are real and showing clearly in the way customers communicate with us. We've gone from unmanaged negative feedback to not receiving any negative support feedback in recent weeks.
Company Size: 1–10
Industry: AI SaaS
Service: Support
Neil C.
Founder, Superwhisper
Thoughtful, Practical, and Clear
Everything NorthOak has put together for us is thoughtful, practical, and clear — it really comes through in all the high quality touch points I've had with the team, and many others have expressed the same.
Company Size: 11–50
Industry: EdTech
Service: Revenue
Donnie Y.
Head of Operations, Prequel
Never Looked So Good
As we grow our sales, we're definitely going to continue scaling up with NorthOak. As previously mentioned, your support is always greatly appreciated and CS at Everpress has never looked so good!
Company Size: 11–50
Industry: Ecommerce
Service: Support
David B.
General Manager, Everpress
Our Go-To for Immediate Business Needs
NorthOak has been instrumental in how we deliver two key products. Both areas have seen tremendous growth and in scaling up our success, NorthOak has been our go-to for addressing immediate business needs that require human intervention.
Company Size: 11–50
Industry: Fintech
Service: Back Office
Alphaeus T.
Strategy & Ops Manager, Venn